Position title
Team Administrator - Swiis Foster Care Scotland
Employment Type
Full-time
Job Location
Glenelvan House, Enterprise Way, Dunfermline, Fife, KY11 8PY, United Kingdom
Date posted
16/04/2022
Valid through
11/05/2022
Base Salary
£18,500-£22,000 Per year
Description

Swiis Foster Scotland are looking to recruit a Team Administrator to join its service in Dunfermline. The main requirement of the role will be to provide a high-quality, comprehensive and confidential administrative support to the foster care team.

This is a full-time, permanent position contracted to 28 hours per week with a salary offered between £18,500 - £22,000 pro-rata.

Main Duties

  • Welcome visitors and answer incoming telephone enquiries professionally, politely and sensitively.
  • Undertake day-to-day administration and reception duties.
  • Participate in the Reception duty rota for the regional office.
  • Take minutes at meetings, type letters and prepare reports.
  • Maintain and update database systems/spreadsheets and ensure that information is available to relevant staff.
  • Ensure all necessary consent forms, medical forms, PVG/Disclosures and Foster Carer Financial Agreements are sent out.
  • Manage and maintain Petty Cash.
  • Ensure there is an adequate supply of office materials/consumables and order as appropriate.
  • To prepare materials and assist with preparation for training events and maintain meeting rooms.
  • Maintain strict confidentiality in relation to all tasks required in the delivery of the fostering service and ensure all services are provided in an anti-discriminatory way.
  • Ensure that all Data Protection legislation and Swiis policies are adhered to.
  • To cover any additional administrative tasks during staff absences.

Preferred Experience

  • High standard of computer literacy and written communication.
  • Experience and confidence in using Microsoft Office.
  • Working as part of a busy administrative team.
  • Handling sensitive information and knowledge of safeguarding.

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